GDPR | St Ann with Emmanuel

Privacy Statement (GDPR)

In line with everyone, we have to get up to date with GDPR

(General Data Protection Regulation. It’s EU legislation that comes into force in May 2018.)

GDPR builds on existing Data Protection legislation and on the good practices we are all already applying in the Church of England- we take care of people’s data and aim to be good stewards of it.
That's the basics, but the detail is below:

DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Ann with Emmanuel, Nottingham

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be bythe information alone or in conjunction with any other information in the data controller’s possessionor likely to come into such possession. The processing of personal data is governed by the General DataProtection Regulation (the “GDPR”).

2. Who are we?

The PCC of St Ann with Emmanuel, Nottingham is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St Ann with Emmanuel, Nottingham complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate measures are in place to protect personal data.

We use your personal data for the following purposes: -

To enable us to provide a voluntary service for the benefit of the public in a particular geographical

area as specified in our constitution;

To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St Ann with Emmanuel;
To share your contact details with the Diocesan office so they can keep you informed about news in

the diocese and events, activities and services that will be occurring in the diocese and in which you

may be interested.

To share your Gift Aid information with the Diocese of Southwell and Nottingham so they can

process income tax refunds from HMRC.

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

to the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

to there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.